Studies have shown that an average office worker loses approximately an hour a day to try to rearrange a disorganized office workspace, on daily basis.
The main purpose of maintaining health and safety procedures in the workplace is to ensure that your organized office can absorb incoming work without creating undue pressure on your mental and physical wellbeing.
The basic office cleaning rule is to clear desk filled with clutter- this should be your number one clean desk policy. A clean desk will reduce workplace stress while enhancing workplace safety.
You should probably start your home office organization with a purge, then create a “catch it” space that will help you contain items not needed, in one place.
One of the best basic work office organization ideas is to keep two document trays on top of your office desk, one for urgent and important tasks, and the other tray for completed tasks.
Make sure all physical objects are placed in the appropriate drawers or organizing trays when you are done with them.
Do not overlook the idea of getting a bigger trash can and a multi-functional cabinet cleaner in your office.
Here are some other office organization tips that can help you stay organized:
#1: Hire office cleaning services
No matter how organized you are, you will need commercial cleaning services at one time or the other to vacuum your office floor, upholsteries and difficult places that are overlooked during office organization.
Such office organization will improve your health and safety.
Aside from vacuum cleaning, commercial office cleaning also involves the use of recommendable anti-bacteria and anti-fungal cleaning materials that kill germ spores which have negative effects on mental health in the workplace.
There are corporate cleaning services that can help you schedule a thorough maintenance commercial cleaning at the best affordable prices, every 6 months.
#2: Create a convenient catch it space
Every office whether at home or inside a commercial premise will require a catch-it space that catches incoming junk- this is an important step if you are looking for how to organize your office space.
There are basically three types of junks that must be organized at any time; important office documents and files, personal stuff like umbrellas, coffee mug and jacket, and the junks.
Make sure you catch-it space is located in the most obvious area of your office (to the right of your door, for instance).
Make sure your Catch-it space has wood cabinet cleaner, office wall organizer, a tray for documents, shelf, hooks, a box for important items, and a trashcan.
This catch- space will clean your desk, and contribute to health and safety in the workplace.
#3: Use drawers and organizing trays
One of the most important steps you need to take at work is to ensure that all physical items that can cause problems are well-organized.
This will help maintain health and wellbeing at work.
Your office will probably need few supplies, hence you should consider being a minimalist by stripping down your office possessions and keep them in a place that is out of sight- this will enhance your workplace health and safety, and also improve mental health at work.
Avoid such temptations such as keeping your beautiful paper clip-holder or beautiful tape dispenser on your desk- such items are office organization products but they can be detrimental to health at work.
All office desk supplies must be stored in well-organized, and accessible place such as the desk organizer and drawer, to maintain healthy workspaces.
#4: Get a larger thrash can
Even office cleaning companies will recommend that you get a larger trash can, even though it may sound silly.
Most papers coming into your office can be digitized, filed or get discarded, however, the filing of papers can take most of your time, thus reducing your productive hours.
A larger trashcan can be more visible, hence you can think about it more often, therefore you can stack those papers into the trashcan if you are unsure of what to do with them.
The health and safety regulations recognize that clutter office environments reduce productivity, and must be dealt with before it negatively impacts well-being at work.
#5: Try and create two zones
You should consider a computer work zone and a non-computer work zone in your office.
The computer zone is where your desktop or laptop is used and this is where you probably spend most office time.
The non-computer zone is where non-computer stuff happens, hence it must be cleared of cords, chargers and monitors, but may comprise of your documents and paperwork.
The two-zone approach to desk accessories is one of the best home office organization ideas because it helps you separate your daily routine and makes you work more smartly thus contributing to workplace health.
#6: Keep the desktop clear
A commercial cleaning company can only help you re-arrange your office desktop temporarily as part of the cleaning services, it takes discipline and dedication to get used to keeping clutters away from your desktop, hence you need to practice this constantly as part of your office desk organization ideas, to maintain workplace wellness.
You cannot thrive in disorderliness, and since your desktop I the most important area of your office space, you need to keep it away from clutter to maintain health and wellbeing.
There is a countless number of office organization ideas but it takes constant practice to be able to get used to them.
One of the most important desk organization ideas is to ensure that you avoid procrastination because it helps you spend your time doing the right thing at the right time.
Secondly, you may not understand the value of staying organized in office until you appreciate the benefits of a clean office.
A clean office will increase your productivity, which means, you can accomplish more tasks within the same period of time and that will lead to increase in ROI (Return on Investment).